Student Billing Coordinator

Chad Kessler

ACCOUNTS RECEIVABLE COORDINATOR

Department: Business Office

Supervisor: Director of Finance & Administration

Job Type: Permanent/Full-Time

Description: Massanutten Military Academy is an independent, private 5-12/PG school located in Woodstock, Virginia seeking an accounts receivable coordinator to support the Controller in the Business Office. Please see our website at www.militaryschool.com for more school information.

Position Summary:

Administer every aspect of student billing functions, miscellaneous cash receipts, and other accounts receivable duties as listed below.

Responsibilities:

Primary Responsibilities:

• Prepare and mail monthly statements
• Run monthly reports and balance with general ledger
• Billings to accounts; regular school year, and summer programs
• Post payments and credits to accounts, including financial aid
• Enter and prepare deposits for payments
• Administer all payment plans
• Manage Cadet allowance and activity accounts
• Maintain customer relations and correspondence for overdue accounts
• Alert CFO to problem accounts, review all accounts, and prepare follow-up correspondence
• Run lists and reports for other departments, as requested
• Prepare background information for accounts to be turned over to collection agency/attorney and monitor those accounts for results
• Prepare and monitor payment and TILA schedules
• Set up of financial aid schedules in Blackbaud
• Assist with preparing and mailing re-enrollment materials as needed
• Processing all enrollment contracts through Blackbaud student billing
• Enter payments and prepare deposits for all income other than students’ accounts and ensure credits to proper accounts, including all school-related trips and fund-raising activities
• Billings for charges other than students, including facility rentals

Other Responsibilities:

• Prepare audit schedules, as they relate to Accounts Receivable
• Provide administrative support to the Finance, Investment and Facilities Committees of the Board of Trustees, as needed
• Assists in the administration and coordination of the School’s activities program
• Monthly annual fund and capital campaign (if any) reconciliations
• Assist in business office mail distribution
• Cross train on other business office duties to become backup person
• Other duties as assigned

Education and Background:

• 3+ years of accounts receivable experience – all phases of A/R
• Bachelors degree in accounting, finance or related field preferred
• Proficiency in Microsoft Office Suite and accounting software packages, Blackbaud Financial Edge NXT a plus
• Strong analytical skills
• Strong attention to detail, data entry and 10-key skills
• Excellent skills in oral and written communications
• Customer-oriented with great people skills
• Ability to work with and get along well with others, including students
• Ability to balance multiple tasks and projects, and handle time deadlines
• Requires a high amount of professional confidentiality

Working Conditions:

• Must be willing to work on site, up to 2 remote work days per week possible
• Must be able to work with multiple distractions and changing priorities
• Must be able to lift and carry 15-20 lbs.
• Must be able to walk and sit for extended periods of time
• Must be able to work occasionally during off-peak hours and at school events
• Must be able to climb stairs, ladders, and reach
• Works in standard office conditions and climate and occasionally outside for events

Salary: Negotiable based on experience.

COVID-19 considerations:
All employees are required to follow CDC and Virginia Governor guidelines for private, boarding educational institutions.

Please send Resume, Cover Letter with salary requirements, and Reference List to bfowler@militaryschool.com