ACCOUNTS RECEIVABLE COORDINATOR
Department: Business Office
Supervisor: Director of Finance & Administration
Job Type: Permanent/Full-Time
Description: Massanutten Military Academy is an independent, private 5-12/PG school located in Woodstock, Virginia seeking an accounts receivable coordinator to support the Controller in the Business Office. Please see our website at www.militaryschool.com for more school information.
Position Summary:
Administer every aspect of student billing functions, miscellaneous cash receipts, and other accounts receivable duties as listed below.
Responsibilities:
Primary Responsibilities:
- Prepare and mail monthly statements
- Run monthly reports and balance with general ledger
- Billings to accounts; regular school year, and summer programs
- Post payments and credits to accounts, including financial aid
- Enter and prepare deposits for payments
- Administer all payment plans
- Manage Cadet allowance and activity accounts
- Maintain customer relations and correspondence for overdue accounts
- Alert CFO to problem accounts, review all accounts, and prepare follow-up correspondence
- Run lists and reports for other departments, as requested
- Prepare background information for accounts to be turned over to collection agency/attorney and monitor those accounts for results
- Prepare and monitor payment and TILA schedules
- Set up of financial aid schedules in Blackbaud
- Assist with preparing and mailing re-enrollment materials as needed
- Processing all enrollment contracts through Blackbaud student billing
- Enter payments and prepare deposits for all income other than students’ accounts and ensure credits to proper accounts, including all school-related trips and fund-raising activities
- Billings for charges other than students, including facility rentals
Other Responsibilities:
- Prepare audit schedules, as they relate to Accounts Receivable
- Provide administrative support to the Finance, Investment and Facilities Committees of the Board of Trustees, as needed
- Assists in the administration and coordination of the School’s activities program
- Monthly annual fund and capital campaign (if any) reconciliations
- Assist in business office mail distribution
- Cross train on other business office duties to become backup person
- Other duties as assigned
Education and Background:
- 3+ years of accounts receivable experience – all phases of A/R
- Bachelors degree in accounting, finance or related field preferred
- Proficiency in Microsoft Office Suite and accounting software packages, Blackbaud Financial Edge NXT a plus
- Strong analytical skills
- Strong attention to detail, data entry and 10-key skills
- Excellent skills in oral and written communications
- Customer-oriented with great people skills
- Ability to work with and get along well with others, including students
- Ability to balance multiple tasks and projects, and handle time deadlines
- Requires a high amount of professional confidentiality
Working Conditions:
- Must be willing to work on site, up to 2 remote work days per week possible
- Must be able to work with multiple distractions and changing priorities
- Must be able to lift and carry 15-20 lbs.
- Must be able to walk and sit for extended periods of time
- Must be able to work occasionally during off-peak hours and at school events
- Must be able to climb stairs, ladders, and reach
- Works in standard office conditions and climate and occasionally outside for events
Salary: Negotiable based on experience.
COVID-19 considerations:
All employees are required to follow CDC and Virginia Governor guidelines for private, boarding educational institutions.
Please send Resume, Cover Letter with salary requirements, and Reference List to bfowler@militaryschool.com
