Adding Lunch to Schedule

Marizol Compton

Hello, we have had Blackbaud for about 3 years (2 if you count COVID Shut down), we have never used schedules, when our system was originally set up the consultant set up one “Schedule Set” named “Attendance” not sure why just for attendance, I want to explore more and use it to it's full potential…I want to start small and just add lunches and nap times to the schedule which I also want to see in the child's profile in Academics under “Find me now”…I have trie chatting with support and everyone gives me different instructions. I don't think I completely understand what exactly are the steps from start to finish to make this happen.

Do I have to create a course named Lunch? and also add to Requests and Schedule?…I think this is the part that confuses me, if I add Lunch as a course, then that will show in Progress and also for attendance…right?

Any help with this is greatly appreciated, I have invested a ton of time playing with this and I am not getting the results I think I need.

Thank you very much.

Jess Moxsky

@Marizol Compton
You can create Lunch as either an Activity or Academic Course - I suggest Activity specifically so it won't show up under Progress. I'd create a new schedule set called “Lunch” to keep things organized, then just make sure you offer and schedule that new activity section and dump all relevant students into the group. Just be aware that if you choose to also add any faculty or staff to the Lunch group, they will have Activity Leader/Teacher-level access to student records.

Marizol Compton

@Jess Moxsky
Thank you for this information, none of the people from support suggested this. Greatly appreciate it.

Jeff Gaudet

@Jess Moxsky We had to do exactly that Perfect suggestion

Mary Kanakaris

@Jess Moxsky

Good morning,

We have it as a course and add all the students in bulk after the schedule is complete.

Candace Chesler

We have one lunch course per grade level - with no teachers assigned to the course. When parents want a roster of all the students in the grade - they run the roster report for the Lunch class and export it to a csv file to extract the parent email addresses. They find this easier to navigate than using a Directory and filtering by “Class of 20XX"