New Posting Method

Sophia Caldera

Is anyone else having issues with the new method for posting transactions? The new export didn't contain all of the information I needed; when I figured out how to add that information to the Journal Reference field, it ran everything together in one field instead of in separate columns like it used to do. This is going to require a lot more manipulation before I can post, and introduces that much more opportunity for error.

Julia Meseck

@Sophia Caldera
If you go to the Post run history, the Export there has the file format you are used to seeing and use with the Journal Entry Batch add-in. We'll update the Export button from the Create batch screen to match the format as the other page. Apologies for the confusion. We certainly don't want to add extra steps with the new workflow.

Sophia Caldera

@Julia Meseck Where is Post run history?

John Quealy

@Sophia Caldera

Here is a quick rundown of the new Post to GL workflow:

Step 1: Filter the Post to General Ledger list for the transactions you want to post
You can filter by transaction type(s), transaction date, post date, fee/crediting for, deposit(s), and/or GL account(s).

Step 2: Select “Create batch” to add these distributions to a new post batch
You will see a summary of the selected distributions before saving them to a batch.

Note: If you are using the new Direct Post feature, you will instead see the option to “Submit” these distributions to an open journal entry batch in the General Ledger of Financial Edge NXT. This will allow you to make any final edits to the journal entry batch in FENXT before finishing the post process.

Once saved, you will see a success message with a direct link to the new batch you just created.

Step 3: Export the distributions for your General Ledger
If you aren’t using the Direct Post feature, you will need to use the Export here to download a csv for importing into your General Ledger. Once that is completed you will select “Mark as posted” to update the batch status to “Posted.”

Note: If you are using the Direct Post feature, the status in Billing Management will automatically be updated once the journal entry batch has been posted in FENXT.

And you can find all your previous post batches by selecting “Work with previous post runs” from the Post to GL tile on the Billing Management Overview tab:

Sophia Caldera

@John Quealy Can I export the list without creating a Journal Entry?

John Quealy

@Sophia Caldera While you cannot export before creating a batch, you can delete the batch if you decide to not complete the post process in your General Ledger for whatever reason. Once the batch is deleted, the distributions will show up again in the Post to General Ledger list.

Sophia Caldera

@John Quealy I have to say, this is more convoluted than the previous method. Also more likely to cause errors in posting, since I usually need to export payments several times to reconcile with Cashflow before posting.