One time checks - process and print later

Ann Forman

In FE NXT unable to print one time checks later. Only able to do in the database. Will this be mirrored at some point in FE NXT??? Until then I'm still using the database to manage such.

Blake Paradise

@Ann Forman Hi Ann! That is correct for one time checks. You can do multiple for computer checks. There is also the ability to process by EFT or bank draft. We also have a new feature coming called Payment Assistant (free) that handles all of your vendor payments - Get Started with Payment Assistant (blackbaud.com).

Ann Forman

@Blake Paradise
will we be able to process one time checks and print later in FE NXT to mirror that in the database view?

Blake Paradise

@Ann Forman there are no planned changes for processing payments out of treasury in FENXT. One-time checks are for those that you will not make payments to again, or very rarely. To process multiple checks, you will need to use the “computer checks” option. You can learn more about those here -Print Checks (blackbaud.com)

Ann Forman

@Blake Paradise
Very frustrating. If database options are being eliminated, the functions that you were using should be moved to FE NXT.

Blake Paradise

@Ann Forman this was an intentional thing that we did not bring over. Here is a link to the KB article

Print Later for One-Time Checks

• We have intentionally decided not to carry over this functionality into web view because one-time checks are for payments you will not make again, or very rarely, and we have observed low usage of this feature.
  

Kristy Soular

@Blake Paradise - This is really unfortunate. We process one time checks pretty often. Yes, to vendors we will not pay again - think refunds from other software's/programs - we do not want to setup every single person we refund as a vendor in our system.

This is also creating a separation of duties nightmare for us. The person who cuts the check, for us, is not the same person that enters the check.

In database, we would enter these checks all throughout the week by saving the actual printing for later. Then come check cutting day, cut them all with other Computer checks. Now with NXT, we have to sit with check stock in our printer as we type and print each refund, one by one. Check cutting days are busy enough and now we have to enter them that day as well delaying the whole process.

Ann Forman

@Blake Paradise
We've been using this feature for over 7 years.

Blake Paradise

@Ann Forman @Kristy Soular
I totally understand. I will bring this to the team's attention. I would also recommend voting for this in the idea bank - printing one-time checks in webview | Financial Edge Ideas (aha.io).

Kevin Brazell

@Ann Forman
In the total web solution out of scope KB It now lists print later on one time checks as not moving into webview. Here is their update :
Print Later for One-Time Checks

• We have intentionally decided not to carry over this functionality into web view because one-time checks are for payments you will not make again, or very rarely, and we have observed low usage of this feature.
  
  Currently looks like it won't be brought forward.

Shannon Moseley

@Ann Forman We are in the same boat!!! I process a ton of one-time checks. I do a lot of grants directly to students and I have always entered a whole bunch in database view to print later. Now I have to print after each entry which I will need to have my supervisor look at the information prior to entering rather than validating what was entered and then printing. Very unfortunate that web-view is not carrying this over. ?

Shannon Moseley

@Blake Paradise We are very unhappy with this decision!!! I process a ton of one-time checks. I do a lot of grants directly to students and I have always entered a whole bunch in database view to print later. Now I have to print after each entry which I will need to have my supervisor look at the information prior to entering rather than validating what was entered and then printing. Very unfortunate that web-view is not carrying this over.