Eft's & Payroll Deductions

Julie Games

whats the best way to set up Eft's and payroll deductions? Enter them as pledges?

JoAnn Strommen

@Julie games For us the deciding factor between a recurring gift and entering as a pledge is if we have a set total amount to be given. If we have a total amount, we enter payroll/EFTs/ACHs as pledges. If the payments are to continue indefinitely, we enter as a recurring gift.

There is a slight difference in how they will pull if you are reporting on expected revenue. Simplified explanation: Pledges will pull full pledge amount, recurring gifts will only pull what has been paid for most reports. Some orgs will put an end date for recurring gifts.

Be sure you recognize the difference between recurring gift and recurring batch. You can have a recurring batch of any/either gift type.

Julie Games

@JoAnn Strommen
this info is very helpful! Thank you for your insight! Since the recurring gifts and Eft's are open-ended and the same amount, i will go with the recurring gift entry! Thanks again!

Jennifer Kluh

@Julie games
I use recurring gift entry if it is a payroll deduction since it is the same amount. When It is a book or jewelry sale or tickets for our events we will use a pledge since the amounts are not always the same.

Denise Miller

@Julie Games we're looking at changing our process from employee pledges based on a recurring gift batch process monthly over to making those pledges become actual recurring gifts so it's a one and done for entry in our world until they leave the organization. I know the cumulative reporting will not be accurate and that I will need to manually query our employees to get their total for the required fiscal year for reporting, but what else can you share on setting up payroll deductions in this fashion? We have a few employees that also do split gifts, and from what I can see we still have that ability to do that as well. From their forms where they list the total amount they want deducted for the year I would be physically calculating that total divided by the total # of pays in that FY to get their "gift amount" aka recurring gift amount based on that monthly deduction. Our current person that does all gift reconciliations gets a report at the end of each month from our financial team with the list of employees with payroll deductions and the amounts they had taken out during those bi-weekly periods. Just beginning to think of how this will be set up in the best way and to make sure I'm not forgetting any other pieces. Would be interested to hear more about your process!