Possible to void a previously cleared check?

Stephanie Edlinski

I have a strange situation I'm trying to work through. We use our bank's bill pay system to issue payables checks. For each payable item we submit the bank immediately draws the funds from our account when they process and mail the check. We then clear each of those items in our bank reconciliation that month because the funds have been removed from our account. We just had a check that was not deposited by the payee after 90 days so the funds were returned by our bank to our account per their policy. We are not planning to reissue the check. Is there a way to void a previously cleared check? I know I can do a JE to account for the return of the cash and the reversal of the expense, but that would still leave the payment showing in the Payables system. Does anyone have a good solution?

Susan Trippe

As long as that check has not been reconciled, you can change the status to outstanding and then void the check. If the check has been reconciled in FE, I don't believe you can void it.

Kevin Brazell

https://community.blackbaud.com/discussion/comment/306104#Comment_306104

Correct, if reconciled it can't be voided.

Roberta A. Gilbert

https://community.blackbaud.com/discussion/83263/possible-to-void-a-previously-cleared-check

Can you possibly get a weeklt list from your bank, of paid checks which actually were cleared on their end? Obviously charging your account in advance of a check being properly cleared is no help in a situation like this. But your bank might be helpful here - they need to reconcile their records too.