Creating an advance list reporting if there are students enrolled into the club

Calvin Lee
Calvin Lee
Third Anniversary Blackbaud Certified
in Blackbaud K–12 Education Solutions™ General Discussions

Hi all,

Looking for some insight on building an advance list.

I have a request to build a report to show any activity (clubs) do not have any students enrolled in them. I feel like I'm missing one specific object and I can't figure out which one this is.

I've tried the Activity Enrollment.Enrolled, and preview shows 1 as the outcome. I assume if the outcome is 0 it would mean there's no students enroll into that activity, however it populated 0 results.

Many thanks for the community assist

C

Comments

  • John Ronan
    John Ronan
    Tenth Anniversary Kudos 5 Name Dropper Participant

    @Calvin Lee,

    I don't think that's the right approach. An “Activity Enrollment” object exists for each student enrolled. If there are no students enrolled in an activity, then there would be none of these objects.

    So, the approach I would take is to display all the activity groups and the enrollments [beneath them]. Any activity groups that do NOT show any students would be the ones with no students.

    1a8747dbe48b97812bb72c1e07ad876a-huge-im

    Notice that the inner box is unchecked on the Activity Enrollment. This is short for ‘inner join’, the default here. This means the list would not return a resultant activity group, say “Tiddlywinks, if there were no [student] enrollments in that activity. But you DO want to see Tiddlywinks in your result even if there are no student [enrollments], so you need to UNcheck inner, which tells the database something like “return everything you can [activity group, school year…] even if there are no activity enrollments". [this is called an ‘outer join’ in database-ese].

    Below a snippet showing a separate record for each kid in Asian Culture Club but only a blank ‘kid’ in Billiards club. Thus, billiards shows up because there's an Activity Group with that activity base but there are no actual enrollments, so the DB returns the blanks.

    viz.

    374c098c89025bc80bb9690d24f5b079-huge-im


  • John Ronan
    John Ronan
    Tenth Anniversary Kudos 5 Name Dropper Participant

    @Calvin Lee

    This is another option that may confuse some [and can therefore be ignored….] but..
    See also below. We can arrange things so that the list itself shows the count.

    57549de09b9d3f6273d231659bfe69cc-huge-im

    But note that ‘Billiards ’ shows up with 0 students, which we want. In order to get this and to be sure to avoid including any kids who might have been enrolled [and therefore created an enrollment object] and subsequently dropped, we need to add a' ‘dropped = 0’ to the filters. BUT, this filter has to go down below, in the object filters, so the outer join works.

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