Workplace giving - employer matching gifts

Krista Berg
Krista Berg
Third Anniversary Name Dropper Facilitator 1 June 2023 Monthly Challenge
in Blackbaud Raiser's Edge NXT®: General Discussions

Hello,

How do you enter and reconcile workplace giving? Currently, when a company sends us a check to match employee gifts, we enter a line for each employee matching gift rather than entering just one gift for the whole amount.

For example, if ABC123 sent us $50 to match a $25 gift from John Smith and a $25 from Sally West the gift batch would have two lines for ABC123, each with a gift of $25.

This is super helpful for reconciling employee giving but does make reviewing and verifying the batch more complicated. I am curious to hear how other orgs are entering these gifts.

Thanks!

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Comments

  • JoAnn Strommen
    JoAnn Strommen Community All-Star
    Tenth Anniversary Kudos 5 January 2026 Monthly Challenge 2025 bbcon Attendee Badge

    @Krista Berg We enter it as one amount (one line) and apply it to each of the appropriate MG pledges. Has worked for our needs.

  • Christine Cooke
    Christine Cooke
    Tenth Anniversary Kudos 5 Name Dropper Participant

    @Krista Berg
    I enter each separately. Yeah, it can make reconciling a little hinky but they are pretty easy to spot and match up.

  • Dariel Dixon
    Dariel Dixon Community All-Star
    Seventh Anniversary Kudos 5 First Reply PowerUp Challenge #3 Gift Management

    Either way is fine. I think it will depend on if you were already expecting the match. @JoAnn Strommen's method works well since the MG pledges are already in place, and she can just apply the gift to those pledges. @Christine Cooke bCREPro's method is better for easily recognizing the gift in the list. Unfortunately, matching gifts have changed wildly from when RE was designed. Whichever way you decide will work. At the risk of sounding like a broken record, I think consistency is the most important. And document it.

  • Tracy McLuskie
    Tracy McLuskie
    Name Dropper Participant First Anniversary Facilitator 1

    @JoAnn Strommen We had someone donate online & pay the fees so it shows up a little over $100. The $100 matching gift came in from the employer and I'm having a hard time entering it because it wants to split the original gift between $100 and the $3.94.

    NOTE: I'm brand new DA and tried going into the original gift and then matching gift - but it wants me to do something with the smaller amount.

  • JoAnn Strommen
    JoAnn Strommen Community All-Star
    Tenth Anniversary Kudos 5 January 2026 Monthly Challenge 2025 bbcon Attendee Badge

    @Tracy McLuskieNot sure I'm following your question “split the original gift”.

    You can create the MG for any amount. It does not have to be the same amount as the original gift. Gift can be $106.28 and match can be $100, $200, $50 or any amount.

  • Kim MartinezWard
    Kim MartinezWard
    Second Anniversary Kudos 1 Name Dropper Participant

    @Krista Berg We enter it as one amount and apply it to each of the specific MG pledge individually.

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