How to stop NXT event fees creating gift batch

Beth Unruh-Arnold
Beth Unruh-Arnold
Fifth Anniversary Kudos 1 Name Dropper Participant
in Blackbaud Raiser's Edge NXT®: General Discussions

I found in business rules for NXT events "do not automatically create nor prompt to create a gift for registration fees. Has any one used this option does it really stop a gift batch from being created

Comments

  • JoAnn Strommen
    JoAnn Strommen Community All-Star
    Tenth Anniversary Kudos 5 March 2026 Challenge: Answered Questions January 2026 Monthly Challenge

    @Beth UnruhArnold Ooooo! If there's a way coming to not have event fees entered as gifts we would be on board a lot sooner to use RE NXT. That is a huge issue for us. Event fees are not gifts and we don't want them viewed so in RE.

    Hope you get some answers here.

  • Alex Wong
    Alex Wong Community All-Star
    Tenth Anniversary Kudos 5 Facilitator 4 bbcon 2025 Attendee Badge

    @Beth UnruhArnold
    found a KB on the option

    https://kb.blackbaud.com/knowledgebase/articles/Article/52927

    it sounds like a DB view option, on manually adding a registration fee to a participant record, not related to RE NXT Event Registration Form it seems.

    Can you confirm the option you are talking about is in RE database view?

  • Beth Unruh-Arnold
    Beth Unruh-Arnold
    Fifth Anniversary Kudos 1 Name Dropper Participant

    @Alex Wong
    thats the article I was looking at. I opened a ticket with BB support to see if I can get more details

  • Beth Unruh-Arnold
    Beth Unruh-Arnold
    Fifth Anniversary Kudos 1 Name Dropper Participant

    @Alex Wong

    Yeah False alarm this is what support said "This business rule applies to adding participant records in the database view to an event. If you select "do not automatically create nor prompt to create a gift for registration fees" that means when adding participant records to an event you do not get a prompt asking you to add a gift and it does not automatically create the gift either.

    All of this will have no affect on constituents registering online for an event. "




  • Sherry Aldrich
    Sherry Aldrich
    Ninth Anniversary Kudos 1 Name Dropper Participant

    @Beth UnruhArnold This could be a great solution for us and event fees being marked as “first gifts”. I do wonder though. If it's not on their record, is there a way to report out on the income? When we do our monthly balancing with finance we would need to be able to say how much comes in for event fees. Not necessarily who paid, but how much was paid in total so we balance with the bank statement.

  • JoAnn Strommen
    JoAnn Strommen Community All-Star
    Tenth Anniversary Kudos 5 March 2026 Challenge: Answered Questions January 2026 Monthly Challenge

    @Sherry Aldrich How do you/accounting handle other non-donation income?
    The process here is that all income ($ included in bank deposits) is recorded on a ‘daily deposit detail’ spreadsheet. Top half is non-charitable (rent, event reg, fundraising by students/departments, etc.) to only be entered in FE. Bottom half is charitable - entered in RE. Each half has section for cash, checks and credit cards. Form columns include payer, description, and GL account info. It's one page, printed and attached to needed documentation.

    I didn't create system but it seems to work well for accounting and I like that event reg $ and other non-charitable things don't get entered in RE.

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