How to stop NXT event fees creating gift batch

Beth Unruh-Arnold

I found in business rules for NXT events "do not automatically create nor prompt to create a gift for registration fees. Has any one used this option does it really stop a gift batch from being created

JoAnn Strommen

@Beth UnruhArnold Ooooo! If there's a way coming to not have event fees entered as gifts we would be on board a lot sooner to use RE NXT. That is a huge issue for us. Event fees are not gifts and we don't want them viewed so in RE.

Hope you get some answers here.

Alex Wong

@Beth UnruhArnold
found a KB on the option

https://kb.blackbaud.com/knowledgebase/articles/Article/52927

it sounds like a DB view option, on manually adding a registration fee to a participant record, not related to RE NXT Event Registration Form it seems.

Can you confirm the option you are talking about is in RE database view?

Beth Unruh-Arnold

@Alex Wong
thats the article I was looking at. I opened a ticket with BB support to see if I can get more details

Beth Unruh-Arnold

@Alex Wong

Yeah False alarm this is what support said "This business rule applies to adding participant records in the database view to an event. If you select "do not automatically create nor prompt to create a gift for registration fees" that means when adding participant records to an event you do not get a prompt asking you to add a gift and it does not automatically create the gift either.

All of this will have no affect on constituents registering online for an event. "

Sherry Aldrich

@Beth UnruhArnold This could be a great solution for us and event fees being marked as “first gifts”. I do wonder though. If it's not on their record, is there a way to report out on the income? When we do our monthly balancing with finance we would need to be able to say how much comes in for event fees. Not necessarily who paid, but how much was paid in total so we balance with the bank statement.

JoAnn Strommen

@Sherry Aldrich How do you/accounting handle other non-donation income?
The process here is that all income ($ included in bank deposits) is recorded on a ‘daily deposit detail’ spreadsheet. Top half is non-charitable (rent, event reg, fundraising by students/departments, etc.) to only be entered in FE. Bottom half is charitable - entered in RE. Each half has section for cash, checks and credit cards. Form columns include payer, description, and GL account info. It's one page, printed and attached to needed documentation.

I didn't create system but it seems to work well for accounting and I like that event reg $ and other non-charitable things don't get entered in RE.