Tracking withdrawals through Smart

Shmoolie Leventhal

Hello Folks,


We've been tasked with keeping track of withdrawals through Smart, while at the same time making sure that each component of a given withdrawal (e.g. tuition, activity fee, financial aid) reduces the relevant revenue item.


If any of you out there track withdrawals in detail through Smart, would you please share with me how you do it? I would appreciate it.

Kirstan Tobin

When a student withdraws, I note the reason in Smart and manually zero out their tuition by pro-rating it for the time in which they actually attended. We then must return any unused financial aid to the organization which issued it and I note that in the system as well. I hope this helps.

Neal Pike

I agree with Kirstan. The important piece is making sure that your Smart Tuition balances by tuition, individual fees, financial aid, and Misc Charges, reconcile to your GL. By adjusting tuition and fees in Smart Tuition you must also adjust the GL.