Attrition - How do you mark students as you learn that they will not re-enroll?

Lauren Marcus Eisenberg

Anyone have a clever solution to mark the records of students who will not be re-enrolling? I thought I nailed it by adding the Depart Date of 6/30/2021 in the student record (Core > Access > Persona > Student > Edit school enrollment). While this did allow me to build an advanced list of newly enrolled plus returning students, it had the unpleasant consequence of hiding the student in class roster and the teacher's course grade book. Additionally, the students with a 6/30/2021 depart date also don't pull in a basic student list (Core > Users > Student list). I understand that there is a bug in the software.


Have you encountered this issue? Did you figure out a clever solution that you are willing to share?


Sidebar: Since we have a very high retention rate, we do not include the "are you returning Y/N" in our contracts. I have, however, manually noted in their contract that these students are not returning.


Many thanks, in advance, for your shared wisdom!

Sandra Ross

Actually, you can still use the "Not Returning" field on the contract to store this info and then use the Contract List to run your enrollment/attrition list. You do not have to use the question on your contract - it just means you have to manually update the field.

Coco Parham

Hi Lauren,

I wish there was an easier solution, but we keep a separate list of non-returners so after the year ends, and all work is complete, the non-returners are withdrawn. We don't have a lot who leave, so it seems the easiest to calendar when to withdraw non-returners.

Boyd Reilly

Lauren:


I created a custom field "Not Returning" and have the registrar put an X in it for students not returning. Then a couple of days after close of school I withdraw them all.


It's a simple solution that doesn't affect you current needs.


Thanks.


Boyd

Inger A Cierniak

Another thought. If you click on the pencil on the contact card, Access tab, persona section, you can view enrollment for coming years.

If a student is not returning, we remove future years enrollments from the students. Since we use the scheduling functionality, it removes those students so we don't save a seat for them. This leaves the current year unaffected.

Lauren Marcus Eisenberg

This is helpful - thanks, Inger A Cierniak‍!

Lauren Marcus Eisenberg

I'm trying this suggestion! Thank you, Sandra!