Advancement Services Assistant - Pasadena, CA

Adriana Navarro

Advancement Services Assistant

Polytechnic School is an independent, coeducational day school in Pasadena, CA, that offers a broad curriculum in the liberal arts for students in kindergarten through grade 12. Founded in 1907, the school enrolls 850 students from diverse ethnic, racial, religious and economic backgrounds.

The Polytechnic Advancement team is responsible for alumni, parent and community engagement as well as donor cultivation, solicitation and stewardship. Poly is seeking an Assistant to support the administrative functions of the office, particularly as it pertains to Raiser’s Edge, gift processing, and other responsibilities. The position reports to the Database Manager, works with the Business Office, Admissions, IT, and other units on campus, and closely collaborates with all members of the Advancement team.

Major responsibilities:

• Process donations, prepare receipts and acknowledgment letters, generate daily gift report, and enter data and contact reports utilizing Advancement’s Raiser’s Edge database.
• Assist with departmental budgeting and reconciliation, including processing check requests and reimbursements with vendors.
• Maintain donor files (virtual and hard copy).
• Assist with logistics for Advancement events, including pulling mailing lists, drafting and sending email communication, tracking rsvps, coordinating with facilities, providing assistance to invitees, etc.
• Assist with general questions from Poly donors, prospects, families, and other constituents, and partner with colleagues to respond appropriately and timely.
• Serve as office assistant, including ordering office supplies and organizing meetings, resources, and activities as requested.
• Conduct beginning donor and prospect research.
• Other duties as requested.

Minimum requirements:

• Bachelor's degree with beginning experience in fundraising and/or alumni and parent engagement within a nonprofit or school setting.
• Experience in CRMs, with a preference for Raiser’s Edge.
• Excellent attention to detail, highly organized with the ability to manage several projects at once and consistently meet project deadlines while working harmoniously in a team environment.
• Sound judgment and discretion.
• Passion for fundraising in education.
• Requires occasional evening and weekend work.

Physical Requirements and Work Environment

• Work in an environment dealing with a wide variety of challenges and deadlines, as well as a diverse array of contacts.
• Work at a desk and computer for extended periods of time.
• Ability to lift up to 30 lbs.
• Work primarily in a traditional climate-controlled classroom environment.
• Work intermittently in outside weather conditions, including extreme heat and cold.

Salary: Polytechnic School is committed to attracting and retaining talented, dedicated employees through a competitive compensation plan that is commensurate with experience.

Benefits: A full benefits package includes medical, dental and vision coverage and a 403 (b) retirement plan.

Equal Opportunity Employer

In order to provide equal employment and advancement opportunities to all individuals, Poly will recruit, hire, train, and promote faculty and staff without regard to an individual’s race, color, sex, gender identity, genetic information, sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition and physical or mental disability (whether perceived or actual), or any other consideration made unlawful by federal, state, or local laws. School policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Apply here: https://www.indeed.com/jobs?q=polytechnic%20school%20advancement%20assistant&l&vjk=53bd35943963e0a7