Tracking Faculty Workload

John Burns

We would like to track and report on Faculty Workload. Faculty Workload is a process by which Work Assignments are offered, accepted, accounted for and recorded at the Academy. A Faculty member's Workload may or may not impact compensation.

Work Assignments can include such things as class room teaching, academic advising, committee membership, coaching, club advising, residential staff responsibilities and more.

Business Process

During the course of any given academic year or term a variety of Work Assignments become available. Faculty are typically required to fulfill a minimum level of Work Assignments as designated by a Point Score. In order to distribute the Work Assignments equitably and appropriately across Faculty a system is required to publish and track the information.

Question:

Do any of you have a similar need? Do you use BBEM to support the recording and reporting of workload? We are in the early stages of implementing BBEM and our looking for design options.

Thanks,

John

Jess Moxsky

Hi John,

There are a few reports under the Schedule > Teachers category that you might find helpful, namely the Teacher Enrollment Matrix (can be run by term or by year). If you give the appropriate roles to the teachers (i.e. Advisor role for those doing academic advising; Coach role to those coaching athletics) you can also add schedules for those groups and report on those meeting times as well.

As far as where in your system you would want to keep that information, it depends on what you need to report. You can always run a report on the roles and personas each person has to determine whether they are teaching, coaching, advising, etc. That information will live on the Core profile under Access. If you wanted to report on the point value for each individual, you could create a custom field (either publishable or admin only), but I don't think there's a great way for the K12 system to actually calculate those values for you.

This seems like a very interesting project - I'll definitely be following this thread to see what other suggestions you get!

John Burns

Thanks Jess, we'll look into your suggestions and let you know how we make out.

Jess Moxsky

John - I just found another tool you may be able to leverage - there is an advanced list template called “Summary of Calendar Schedules” that can be used to display total minutes of meeting time. You may want to check that list template out to see if you can use it to snag some quantitative data for your calculations. Best of luck!