Development Database and Accounts Payable Manager

Kinch Cato

Fort Worth Christian School is an independent, nondenominational, co-ed, Christian, college preparatory day school located just north of Fort Worth in North Richland Hills, Texas serving 700 students in grades PS-12. The school is seeking a seasoned, dynamic and creative business professional for the position of Development Database and Accounts Payable Manager.

Founded in 1958, FWC is situated on a beautiful 40-acre campus in a thriving area of the Dallas/Fort Worth Metroplex that serves families in Colleyville, Keller, Southlake, Trophy Club, Westlake, Flower Mound, Hurst and North Richland Hills.

Job Title: Development Database and Accounts Payable Manager

Reports to: Assistant Head of School for Advancement; Associate Head of School for Business and Operations

Length of Contract: 236 Days

Summary: This is a twelve-month, full-time position, and a member of the operations and advancement teams.

Responsibilities Include But Are Not Limited To:

Advancement

• Manage Development Database (Raiser’s Edge) to maintain clean and robust donor contact information. Manage the coordination of the alumni database and student database with Raiser's Edge.
• Perform accurate gift entry, recording, and processing of all contributions to the school including daily and periodic deposit reports and reconciliation with the Business Office.
• Manage and execute the gift acknowledgement and pledge reminder processes.
• Create daily, weekly, monthly, and quarterly reports for the advancement team, and provide reports to the Business Office as requested. Prepare lists for Annual Report.
• Create and manage the Annual Giving Campaign database and reporting needs for the volunteer committee (primarily in the Fall).
• Support the auction (Spring event) and auction committee including oversight of the auction database (Bidpal) and managing volunteers assisting with data entry.
• Run lists, mail merges, prepare reports as requested by advancement, business office, or communications.
• Identify and recommend courses of action on any data quality issues and ensure compliance with School’s policies and procedures around data.

Operations

• Manage all aspects for disbursements (other than payroll) including review, verify, enter and code all invoices and disbursements.
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Prepare special reports and reconciliations as requested by the Associate Head of School.
• Prepare and submit 1099’s

Qualifications:

• Committed Christian who embraces the school's culture of striving for excellence in all things as a Christ-follower and embraces FWC's Statement of Faith and Beliefs.
• Bachelor’s Degree preferred.
• Previous experience with database functions is preferred; the candidate with Raiser’s Edge experience will have an advantage.
• MS Word, Excel, Google, and merge skills required.
• Willingness and ability to professionally correspond by email and telephone with donors and vendors.
• Problem solving skills are required to identify issues and create action plans.

To apply online, click here