Advancement Associate-The Phillips Collection

Human Resources

Advancement Associate-The Phillips Collection

Washington, DC

Salary Range: Up to $25.00 Hourly

POSITION OBJECTIVE:

The Advancement Associate serves a central role in the efficient operation of the Advancement Department by providing administrative and programmatic support to the team. They will assist in cultivating a more diverse pipeline of donors, evaluating and enhancing all aspects of annual fundraising so as to better incorporate the museum’s commitment to diversity, equity, access and inclusion (DEAI).

ESSENTIAL FUNCTIONS:

General Advancement

• Works with the Chief Advancement Officer to prepare for and manage meetings, including bi-weekly Advancement Staff meetings and quarterly Advancement Committee meetings of the Board of Trustees, in collaboration with the Office of the Director and other departments, as needed.
• Prepares key attendee lists and related resources for donor events, including exhibition openings, major donor tours, the annual gala, and other smaller events.
• Manages the general Advancement phone line and email address, providing excellent customer service and support.
• Support and collaborate with the Chief Advancement Officer in managing the departmental expense budget and related tracking and data entry.
• Represents The Phillips Collection and provides on-site assistance at fundraising events.
• Performs other duties as required.

Advancement Services

• Conducts donor and prospect research, with the assistance of wealth screening tools, to create research profiles, and identify prospects for giving programs.
• Collaborates to maintain constituent records in constituent record management database (Altru) and assists with other Altru functions, such as queries and logging for events, mailings, and other purposes.
• Provides backup support for departmental gift processing.

Stewardship

• Collaborates with and supports the Chief Advancement Officer, Major Gifts, Institutional Giving, and Membership teams to provide timely, strategic stewardship to an array of donors.
• Manages departmental acknowledgments processes for all areas of fundraising by drafting, sending, and logging acknowledgment letters for annual and restricted gifts, ensuring timely written response for stewardship and tax purposes.
• Drafts new acknowledgment templates as needed and updates existing ones.
• Contributes to written stewardships reports, member magazines, the annual report, and other channels of written donor communications.

REQUIREMENTS:

• Bachelor’s degree
• 1-2 years of work experience
• Ability to work collaboratively as part of a dynamic team
• Excellent interpersonal and communication skills
• Ability to organize and prioritize work to manage multiple tasks and competing deadlines effectively
• Strong time management and organizational skills with attention to detail
• Ability to act with sensitivity and discretion while working with confidential information
• Familiarity with Altru or other CRM database software
• Knowledge of and passion for the arts, and especially visual arts, preferred
• Ability to interact with external donors, patrons, volunteers, and VIPs, as well as internal colleagues
• Ability to work occasional evenings or weekends for in-person events, and online events, as needed

Please include a cover letter with your application. The closing date for this position is November 10, 2023.

The Phillips Collection is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.

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