Advancement Operations and Database Manager, North Carolina

Deb Feinberg · February 26

The Opportunity:

Carolina Friends School (CFS) seeks an experienced and strategic Advancement Operations and Database Manager. Reporting to the Director of Advancement, the successful candidate will be responsible for the integrity, accuracy, and strategic use of donor data across Carolina Friends School’s Advancement program. This role manages everything from gift entry processing and reconciliation to reporting, segmentation, and endowment data, while supporting stewardship, Annual Fund execution, and campaign readiness. This position is essential to ensuring strong internal systems, donor trust, and data-driven decision-making.

Core Responsibilities

Database and Gift Management (Raiser’s Edge)

Process all gift entries in Raiser’s Edge, including online donations, pledges, stock transfers, in-kind gifts, and payroll deductions
Ensure timely and accurate gift processing that donors can count on
Generate acknowledgments and receipts in coordination with the Annual Giving & Stewardship Assistant Director
Maintain clean, accurate constituent records and giving histories
Manage mail and mailing list updates to keep communications accurate and relevant
Conduct annual data updates for new and departing students, families, and staff

Gift Reconciliation & Financial Coordination

Reconcile Advancement records with the Business Office on a regular schedule
Investigate and resolve discrepancies to ensure audit-ready documentation
Support year-end reporting and donor substantiation requirements

Reporting, Segmentation & Progress Tracking

Produce regular reports tracking the Annual Fund performance, LYBUNT (Last year But Unfortunately Not This) trends, monthly giving retention, and major donor activity
Monitor and track progress toward fundraising goals and milestones
Provide data support for Advancement Committee and Board reports
Support campaign segmentation and progress tracking (non-managerial role)
Complete annual DASL (Data and Analysis for School Leadership) Advancement reporting

Endowment Data Management (Adavico)

Maintain accurate endowment fund records in the Adavico, including fund purposes, restrictions, donor intent language, and balances and distributions
Coordinate annual endowment reconciliation with the Business Office
Endowment Reporting and Stewardship Support
Generate annual endowed fund financial reports from Adavico
Collaborate with Advancement and Communications teams to gather stories, photos, and impact narratives for donor-facing endowment reports
Track report delivery and donor follow-up
Maintain records of solicitations and donor outreach through database appeal and action tracking

Data Integrity & Systems Improvement

Establish and maintain database policies, procedures, and best practices
Lead data hygiene initiatives, imports, and exports
Train Advancement staff on database functionality and best practices
Recommend system improvements to enhance efficiency and accuracy

Strong Candidates will demonstrate

At least five years of experience in advancement operations or database management
Strong Raiser’s Edge experience (required)
Proven experience managing financial reconciliation and reporting
High attention to detail and strong organizational skills
Ability to translate data into actionable insights for fundraising strategy
Comfort working cross-departmentally, particularly with the Business and Communications teams
Demonstrate an affinity for and interest in the Quaker values as embodied in the CFS community
Demonstrate commitment to understanding and exploring how power and inequality, influenced by factors such as race, class, gender, sexuality, neurodivergence, and different physical abilities, impact our students, families, and colleagues

This appointment is a 12-month role with a hiring range of $50,000-$60,000 based on experience. Carolina Friends School offers a comprehensive benefits package, generous holidays and vacation time, and a supportive, inclusive work environment.

Candidates from diverse cultural and ethnic backgrounds are strongly encouraged to apply.

How to Apply:

Interested candidates should submit, in one complete PDF file, the following to jobopenings@cfsnc .org, with Advancement Operations and Database Manager indicated in the subject line:

Cover Letter
Resume
Names and contact information for three references

Review of resumes will begin immediately and continue until the position is filled. CFS reserves the right to close the recruitment at any time. Candidates are encouraged to apply as soon as all required materials are available.

APPLICANTS: Please review the Who We Are, Commitment to Diversity and Inclusivity, and Important Information for All Applicants sections on the CFS employment opportunities page.

Carolina Friends School actively strives to be a community of staff, students, and families of diverse backgrounds. CFS does not discriminate based on age, race, color, gender, gender identity, sexual orientation, religion, disability, socio-economic background, family structure, national or ethnic origin, genetic information, or military service in the administration of its policies and program.

Learn More About Working at Carolina Friends School