Date of Bank Drafts

Dan Hout-Reilly

I'm hoping someone is able to assist me. When I have bank drafts that need to be recorded (either because the vendor is set to default to bank drafts or the invoice is set to be paid by bank draft) I never know what date the draft will be dated in the bank register. I know I can change the posting date in the GL, but the date of the bank draft is sometimes the due date of the invoice and sometimes the date I processed the draft. I see the options to adjust the payment date, but sometimes this does not work and it defaults to another date (either the due date or the current date). Is there a place where these dating rules our listed? How does one indicate the date of a bank draft?

Kevin Brazell

HI Dan ,


The payment date of a bank draft will default to the due date on the invoice unless you change the scheduled payment date.

1. Open the invoice, and select the Payments/Credits tab
2. Highlight the scheduled payment
3. Click the Schedule Payments button
4. Change the date in the grid to the date required for payment.

This will be the payment date that will pull regardless of what you set as the payment date in the print checks and record bank drafts screen.

Note: You cannot change the payment date on a payment after it's created. If trying to change the pay date after it is created, you must first void/purge the payment, do the above steps, and recreate it.


Also note if paying multiple invoices by 1 bank draft, it defaults to the oldest scheduled payment date. If they need a specific date change all invoices scheduled payment date to the same date before processing in the bank.

Patrick Lunn

You can force the bank draft to be a specific date. Go to the invoice you want to pay and click the record bank draft button. Best practice for me is to keep the BD date and the post date the same.

Dan Hout-Reilly

This is helpful, Kevin, and helped me find the issue: The due date of invoices is not populating the scheduled payment date from Expense Management. Expense Management is populating the the scheduled payment date with the current date rather than the due date. Hopefully this can be fixed or you can point me in the direction of where to change this default in our system.