Posting date field

Brenda Uehara Flentge

Hi there, I a new user to FE NXT. I have a question on the posting date field. I use both Expense Mgmt and the invoice function when entering payables. In the Expense Mgmt, there is a invoice date field and date when entering each line item. The dates on the line item doesn't function. So, I am wondering about the payable entry. Situation: I would like to enter the actual invoice date but want to use another date (month) to place the cost in. Is this possible, will the post-date field function? Thank you!

Kevin Brazell

@Brenda Uehara Flentge
The invoice date is when AP will report the expense. Post date affects when the GL will report it after you post the invoice. Using different dates in these fields those can cause difficulties reconciling, ex timing issues.

Kristy Soular

@Brenda Uehara Flentge Yes, we use this often. For example, our utility bill is has in invoice date of 1.5.23 but it is for December usage. We will use the actual invoice date in the invoice field but post date field will say 12.31.22 so that it hits the GL in December.

We have also noticed that the date field in the expense mgmt line item does not tie to anything once it's approved. Those users that add invoices in expense mgmt don't get to choose a post date. It will just follow your business rules for determining post date.

Brenda Uehara Flentge

@Kevin Brazell
Thank you..

Brenda Uehara Flentge

@Kristy Soular

Thank you

Jeff Bone

@Kristy Soular Thanks. I've noticed (in Expense Management) that an invoice date of December (in your example) will not work if I have December closed because it seems to assume that the invoice date will be the post date. Is the solution to leave the prior month(s) open, or is there a setting I need to change? I don't like leaving prior months open if I can avoid it.

Hope this makes sense…