collecting EFT bank information from vendors

Donna SanFelice
Donna SanFelice
Seventh Anniversary
in Blackbaud Financial Edge NXT® General Discussions

hi - we're looking to expand our ACH payments and reduce checks - wondering how you get this sensitive information from your vendors.

Comments

  • Angela Tuttle
    Angela Tuttle
    Tenth Anniversary Kudos 5 January 2026 Monthly Challenge Name Dropper

    @Donna SanFelice We use Microsoft Forms and send a link to the form to vendors.

  • Ferdie Alayon
    Ferdie Alayon
    Seventh Anniversary Kudos 2 Name Dropper Participant

    @Donna SanFelice request a copy of voided check through secure email or dedicated Finance fax number.

  • Patrick Lunn
    Patrick Lunn
    Sixth Anniversary Kudos 2 Name Dropper Participant

    @Donna SanFelice I just ask them. Many of them already just freely list the ACH/wire info on their invoices. If a particular vendor is still squirrely about it, I'll just send them a password protected PDF. It's been working - as of several months ago, I've actually phased out checks 100% for at least one of my orgs.

    For what it's worth - I've dealt with far more headaches, mail theft/fraud resulting from checks than the use of ACH (haven't seen a single issue yet). Good riddance to checks. When I first started my accounting career, mailing checks as a process was close to perfect. Rarely an issue. Now, checks are impossible. I got rid of them not just out of convenience, but really out of necessity.

Categories