Posting to GL at end of month with brand new Debit Account Numbers and Credit Account Numbers for our new Foundation

Monica Ginney

How do I get our new Debit Account Numbers and Credit Account Numbers (already entered for our various Unrestricted funds) created for our Foundation to now post to them automatically starting now when Posting to GL at end of each month? Anyone ever have this situation occur? If I do the Posting to GL now, it still has all of our previously used Debit Account Numbers and Credit Account Numbers that were used for years. Now at the start of our FY27 year, this month now needs the new numbers to automatically occur when Posting to GL.

Carlene Johnson

If your org has restructured their Debit & Credit Numbers you can see how to update these on each Fund's record here: https://kb.blackbaud.com/knowledgebase/articles/Article/41593.

Hopefully this is the information you are looking for!

Monica Ginney

Thanks very much, Carlene, that was very helpful. However, the instructions worked perfectly for our various "unrestricted" funds. For any "restricted funds, it won't let me change the first letter in our account numbers from a C to a B that we now use for our Foundation accounts. Financial Edge already has this set-up. But… when I tried to change 2 of our restricted funds to the letter B instead of C (left all other account numbers intact the way they should be), I received an error message after trying to Save & Close that said "You must select a valid General ledger for Windows account number." This message makes no sense, since we only are only changing the very first letter digit in the account number to properly reflect our Foundation and it worked perfectly for the unrestricted funds that I was able to change very easily. Anyone have any thoughts or words of wisdom?

Carlene Johnson

@Lucy Ruiz - you have more GL & FE experience than I do. Care to chime in?

Alex Wong

Did you run an update after creating the new account in FE?

How to update GL distribution accounts in Raiser's Edge using Update Accounts in Post to General Ledger