Sharing my Power Automate template: Large Gift Notification+Appeal/Fund

Alex Wong
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- Description: An update to Blackbaud large gift notification template to include Gift Split info: appeal lookup ids and fund description, where duplicated appeal and fund are removed


- Required connections: Blackbaud Raisers Edge NXT Constituents, Fundraising, Gifts, Mail


- Suggested skill level required to use this template: Beginner


- Configuration details: None that is too specific, see Instructions below


- Category: Automation, Notification


- Instructions:

  • Update trigger how often for sending
  • Update Store time since the last run action reflecting the same change in trigger
  • Update variable for what is consider large gift
  • Update email address to receive notification
  • If Appeal Description is desired

    • DO NOT change the variable name Appeal Lookup IDs, the name doesn't affect the flow
    • in the Append Array Var Appeal Lookup IDs action, remove Lookup ID and add the Description dynamic content from the Get an appeal action
  • If Fund ID is desired

    • DO NOT change the variable name Fund Descriptions, the name doesn't affect the flow
    • in the Append Array Var Fund Descriptions action, remove Description and add the Lookup ID dynamic content from the Get a fund action

Comments

  • @Alex Wong this is great, I can't wait to give it a try! I've just cracked how to get the appeal lookup ID in the email, but not how to stop it sending the email once for each split. Thank you for putting this together!

  • @Alex Wong This worked perfectly! I also added the Fund ID to the flow and that worked too. I've been trying on my own for weeks to add the Fund to notification emails without any luck. Grateful for your help! Thank you.

  • Alex Wong
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    @Art Bryman

    @Heather McLean I did not take note of Renee's last name, so can't @her. Do you know?

  • @Alex Wong
    This works great. Is there a way that I could filter the gifts so not all large gifts are included in the notification? For example, I don't want to include appeals that are connected to Events.

  • Alex Wong
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    @Susan Fioribello
    This will depend on how you “identify” gift you do not want to include.

    Your example of “appeals that are connected to Events”, how do you identify appeals that are connected to Events in RE NXT?

  • @Alex Wong
    I have an Appeal Categories:

    • Events
    • Third-Party
  • Alex Wong
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    @Susan Fioribello
    Do you use split gift? can a gift be split to 2 different appeals where one would be events or third-party and another that is not? if so, will those gift counts

  • @Alex Wong
    We don't split gifts across appeals. We do split gifts across packages and Funds.

  • Alex Wong
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    @Susan Fioribello
    an easy way to do this would be to add a Boolean variable that will signify if notification should be sent for the gift. After the “Get an appeal" step, set variable for the boolean variable.

    not(or(equals(body('Get_an_appeal')?['category'], ‘Events’), equals(body('Get_an_appeal')?['category'], ‘Third-Party’)))

    then after the apply to each appeal system id loop, Condition on the boolean variable = true, then do the rest of the actions,

  • @Mark Warner Can you share your flow with me that includes the fund ID? Thanks in advance.

  • Alex Wong
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    @JR Barden
    The post has been updated to include fund description. Read description on how to replace with fund id if that's what is desired.

  • Alex Wong
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    @Erik Leaver is it possible to update the title and description on an already submitted template?

    665b251cff87d240cd4783d857d77846-huge-im


    Title: Change to Large gift notification includes gift split appeal IDs and fund descriptions

  • @Alex Wong
    This is awesome—I just implemented it

  • This looks great! Where is the zip file associated with this that I'd need to update?

  • Alex Wong
    Alex Wong Community All-Star
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    @Crystal Bruce Any idea why the template's zip file is not here, is it b/c of the migration? can we get it back from the old community?

  • Alex Wong
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    @Lamia Benyamine @Sa'id Kolapo

    I recreated the template, not going to work on a new instruction for now, will do that another time. I left a LOT of note so you can try to figure it out for now.

    New template added: Campaign, Fund, Appeal, Soft Credit, Gift Fundraiser (solicitor), and Tribute info. You can add or remove stuff as you don't want to show it. Here's a look at what the email would have look like:

    image.png
  • Erik Leaver
    Erik Leaver Blackbaud Employee
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    Thanks @Alex Wong - I'm checking with Crystal to see what happened in the migration. Apologies for the extra work.

  • Hi Alex,

    This is so helpful! Thank you for posting! A couple of questions:

    -If I want this to show up in an HTML table with rows rather than each their own emails, how would I do that?
    -I'm not sure how to set the time intervals. When we receive checks, we always backdate the gift to the day the check was deposited (i.e. the day before). This gets a little tricky for the notification flow over the weekend. When we deposit checks on Friday, they aren't entered in the system until Monday. When they're entered, we use the check deposit day for Friday. How can I time my gift notification digest to account for this?

    Thank you!

    Taylor

  • Alex Wong
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    If you want one email for all gifts in the past X days, that's another template for that, you can look at template showcase to start there, but it may not have the pieces of one-to-many relationship (i.e. gift splits on campaign/fund/appeal; soft credits; fundraisers), which you can use this template logic to modify with.

    as for date range, you can use date added, rather than gift date as the criteria for the gift list pull.

  • Hi Alex,


    Thanks for your reply. I'm running into another question… why does the constituent ID field in Get Soft Credit Constituent look like a past time?

    Screenshot soft credit.jpg

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